Position Vacant

Program Manager
 

Responsible To

Director

Key Purposes

To develop, implement, and manage the IMA's artistic program
To assume acting directorial responsibility in the Director's absence
 

Reporting Lines / Interactions

•    Reports to the Director

Oversees

•    Program Assistant
•    Install Crew

Internal Contacts

•    All staff

External Contacts

•    Artists, curators, writers, museums, dealers, lenders
•    Tradespeople, suppliers
•    Funding agencies and other stakeholders
•    Media

IMA Organisational structure

Director  >  PROGRAM MANAGER  > Program Assistant
                              > Install crew
                    >  Administration Coordinator  > Volunteers
                    >  Designer   
                    >  Bookkeeper   

Main Duties and Responsibilities

Duties and responsibilities include, but are not limited to:

Artistic Program
• Working with the Director, researching, developing, implementing, and managing the artistic program (including exhibitions, events, publications, touring shows, and offsite projects), delivering it on time and on budget
• Managing production and installation of exhibitions
• Appointing and oversee installation crews
• Overseeing and co-ordinating touring exhibitions, including liaising with venues, securing funding, making touring manuals and completing condition reports
• Working with Director and Designer, managing the preparation and production of publications, invitations, marketing material, and advertising
• Developing projects for regional touring

Public Program
• Developing and managing the public program, including regular events for 'Open Late on Thursdays' (the public program will include artists and curators talks, lectures, screenings, concerts, and book launches; and will address aspects of art, music, cinema, design, architecture, and fashion)

Management
• Working with the Director, maintaining, implementing, and developing management systems
• Assisting the Director in liasing with and reporting to funding agencies
• Supervising and directing the Program Assistant; delegating their work, monitoring their performance, and providing training

Administration
• Preparing and monitoring contracts with artists, writers, lenders, galleries, etc, including loan agreements
• Preparing and monitoring publishing contracts with co-publishers, writers, editors and artists (distribution is the responsibility of the Administrator)
• Completing exhibition and publication grant acquittals and reports

Media
• Liaising with media where required by the Director
   
Finance
• Working with the Director, developing and managing program budgets, and advising the director of potential financial issues, particularly overspends
• With the Director, preparing funding and sponsorship applications to government and other agencies

Continuous Professional Development
• Furthering own knowledge of management methods and principles, and displaying this by making suggestions for realistic improvements
• Monitoring trends within the industry and making suggestions on how these could be implemented

Selection Criteria
• Art-history, museum studies, or fine-arts degree
• Three years experience in gallery and exhibitions management
• Demonstrated experience in developing and managing budgets, and in writing successful grant applications
• The ability to work in a pressurised environment on competing deadlines and unsupervised
• Excellent communication skills, in person and in writing
• Knowledge of local, national, and international contemporary-art practice
• Connection with the local and wider art communities and service providers
• Flexibility and willingness to work outside normal hours on occasion, as required
• Current driver's licence

Salary

$45–55,000 p.a., plus super, commensurate with experience.